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Document Controls Specialist

KDG is seeking a proactive Document Controls Specialist to support the our project team currently assigned to a large wastewater treatment project in El Segundo, CA. The Document Controls Specialist will be responsible for providing  support to the the Document Controls Manager. Duties include: submittals, assembling document packages, maintaining document libraries, submittal printing, ordering office supplies and assisting the project team with document generation and assembly, as needed. 

Essential Duties:

  • Assist the Project Manager, the Construction Manager and the Project Team in all matters relative to project documents and the control and distribution
  • Process project documents and maintain document control files in accordance with project document control procedures.  Types of project documents include correspondence, field memos, submittals, drawing log,etc. 
  • Assist in processing security badges , parking permit applications, and other security documents
  • Print change orders, allowance orders, correspondence and pay applications from electronic document system
  • Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required and must be flexible and able to readily adapt to changing priorities
  • Assemble multiple submittal binders for Project Management Office review as requested
  • Maintain submittals library, ensuring that a master copy of submittals are kept for “Approved” submittals only
  • Assist Engineering team with any requested tasks, including generation of spreadsheets, as instructed
  • Assist with meeting preparation, as needed

Required Qualifications:

  • 3+  years of experience in document control and document processing related to a construction project
  • Bachelor’s degree in related field preferred; i.e.Construction Management
  • Previous experience managing a Document Control effort for a large-scale, construction project preferred
  • Demonstrated proficiency with large-scale Document Control management software. Primavera Contract Manager position a plus. 
  • Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.
  • Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
  • Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.
    Must be able to occasionally wrap, lift and move boxes/packages
  • Strong communication skills, both written and oral
  • Proactive, dependable and collaborative individual with a strong sense of prioritization and time management skills

 

 

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